Late Fee Policy

Late Fee Policy

Unfortunately, late fees seem to be the only choice we have to convey the need for timely registration, and it is a stated policy of the Westwood Youth Soccer (WYS) program that we DO NOT waive the imposed late fee, as it would be impossible for us to determine fairly how to do that. The policy is firm regardless of whether the late registration was 10 minutes, 1 day, or 10 days after the close. We do not have a “grace period” after our close date. Late fees are not waived for anyone including Board Members, Coaches, referees, or even town officials. 

WYS goes through significant effort to make families aware of the registration period, which is generally over a few weeks long, and the late fee policy. Our late fee is stated clearly on our website and in many of the reminder notices you received about our registration process.

• Multiple emails are sent directly to families in our database noting the registration dates.

• Coaches are asked to remind their team parents on the field and through emails about the registration dates.

• Soccer Registration flyers are included for multiple weeks in social media and the school District Bulletin

• Soccer registration notices are asked to be placed in all of the local newspapers for several weeks.

It is VERY important for WYS to get an accurate player count by grade and gender as soon as possible. Within days after the end of the registration period, some team planning starts for the next season. 

Team planning starts shortly after registration closes. There are many steps involved and even a few extra players can change the number of teams in an age group, and the number of players on the teams. Late registrations cause havoc for all, and we publicize and enforce our late fee policy strictly.