TeamSnap Tips

Westwood Youth Soccer uses the TeamSnap (TS) app for all of our teams to help coaches and families streamline team communications about practices, games, player availability, and other team activities and general updates.

TeamSnap is available on all mobile devices, as well as on the web. The interface on the web is recommended for coaches during season set up as it is easier to see the acceptance status of player invites as well as schedule upcoming events vs. on the app. Be sure to download the most recent copy of the TeamSnap app each season.

Account Management / Adding Family Member Access

Every season, player families and individual coaches are emailed TeamSnap invites to join their new assigned teams. 

ALL TS invites must be accepted separately for each of the accounts/roles to get activated.

If you have not downloaded the TeamSnap app, that will be part of the invite process.

TS accounts are set up initially linked only to the person listed as the primary parent/guardian in the WYS registration system. However, it is easy for that person to ADD other people to receive team communications:

Just click on the Edit button in your player’s account. Then scroll all the way down to Contact Information and click the green + Add Family Member button and enter the other person’s contact information to receive team communications.

Player Availability

1. Navigate to the correct team on the mobile app by clicking Team at the top

2. Tap on Schedule

3. Tap on an Event/Game to view schedule details

4. Tap on Availability (next to Details)

5. Tap the availability option you would like to set (Going / Maybe / No) 

   1. Setting all future unmarked availability is only available on the web version of TeamSnap

6. Optional: Tap + Add Note to add a message to your availability status

Team Owners Add Manager Access to Assistant Coaches

All Assistant Coaches should be assigned Team Manager access by their Team Owner (head coach). This allows all team coaches to access the team management functions.

1. Team Owners should go to the team Roster tab

2. Scroll down to the Non-Player section

3. Click the Edit button in the Assistant Coach's row

4. Check off the box in their Member Info section to: Make this person a manager

Oranges/Snack Assignments

This is a quick and easy way to make sure that game orange/snack assignments are well managed.

5. Tap team name

6. Tap Schedule icon

7. Tap the desired game or event

8. Scroll over to the Assignments Tab near the top

9. Click Add Assignment for the individual responsible for that game.

10. Tap Save 

Team Schedules

Head coaches in Grades 4-8 who are coaching a BAYS team need to input their team schedules. 

• Click HERE for instructions on easy way for Head Coaches to download their BAYS game schedule and then Upload that file into TeamSnap to automatically create their game schedule events. 

Schedules for Grade K-3 teams will be populated by WYS within TeamSnap.